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Job Category: Administration/General Management

Job Source: NRBjobs.com

Job Summary

43
  • No. of Vacancy: N/A
  • Job Location: Doha, Qatar
  • Employment Type: Full Time
  • Salary: N/A
  • Gender: Any
  • Age Limit: N/A
  • Experience: N/A
  • Career level: Mid-Senior level
  • Posted On: Dec 2, 2018
  • Application Deadline: Dec 30, 2018

Job Description/Responsibility

Qatar University Profile:

Qatar University is the premier national institution of higher education with a mission to produce well-rounded graduates with academic knowledge of quality and excellence coupled with  a keen spirit of volunteerism and civic responsibility.  This is underpinned by committed leadership and an experienced and motivated faculty and staff body.

Duties & Responsibilities

Job Summary:

  • The executive assistant is required to provide high-level administrative support to the Director and related sections of the Press, by providing high-level admin support and liaising both internally and externally in a professional, effective and prompt manner. The EA will be required to organize meetings and take minutes. S/he will be required to support the Press with any related admin requirements, meetings, teleconferences, travel etc. 

  Key Responsibilities:

  • To provide high-level administrative support, including calendar management and dealing with correspondence.
  • To process, coordinate and track of the completion of required administrative tasks.    
  • To assist the director of the Press with administrative and clerical tasks, including but not limited to filling administrative forms, allocating website enquiries and responding to customers, stakeholders, collaborators and associations. 
  • To receive calls of the Press, register press enquiries and allocate them on the team. 
  • To maintain sustainable relationship with customers in order to increase overall production and sales.
  • To assist the recruitment of newcomers, liaise with HR to fulfil related admin requirements, interviews…
  • To assist, guide and train newcomers about QU Press procedures and policies and ensure office space and requirements. 
  • Manage team building projects and employee relations requirements. 
  • To liaise professionally, timely and constructively with the QU Press director and team members in a way to foster team building, trust and respect among members.  
  • To attend meetings as assigned by the Director, to take minutes and follow up on actions.
  • To standardize official letters and communications sent to governmental, non-governmental, international institutions in both English and Arabic.
  • To translate communications and policies related to the director’s office.   
  • To assist the director and team with travel arrangements and approval processes with QU VP offices. 
  • To assist the director with international and national conference participation.  
  • To ensure that all official correspondence and files are systematically archived and dated, to facilitate search and tracking. 

Experience Requirements

Education Requirements

Education and Certifications:

  • Bachelor degree, master degree is an advantage, preferably in business administration or other related fields. 

Languages:

  • Arabic (required) 
  • English (required)

Skills Requirements

Non Academic:

  1. Curriculum Vitae with cover letter.
  2. Experience Certificates.
  3. At least three references including contact numbers and email addresses.

Academic:

  1. Current Curriculum Vitae.
  2. Cover letter.
  3. Teaching, research, and service philosophy.
  4. Three referees’ contact information (physical and email addresses as well their telephones contact).
  5. Copy of highest earned credential (transcript of highest degree if graduated from an institution where course work was completed. However, if no course work was completed, an copy of certificate letter from the registrar of your highest credential granting institution regarding your highest academic degree).
  6. Any additional documentation that you feel is relevant to your application.

Compensation/Benefits

Non Academic:

  1. Competitive tax-free salary.
  2. Housing allowance in accordance with HRM Law.
  3. Annual round trip air tickets for candidate and dependents according to HRM Law.
  4. Public health care and health insurance to candidate and family members.
  5. Annual leave in accordance with HRM Law.
  6. End-of-contract indemnity.

Academic:

  1. A three-year renewable contract.
  2. Salary is commensurate with experience.
  3. Tax-free salary.    
  4. Furnished accommodation in accordance with QU HR policies.
  5. Annual round trip air tickets for faculty member and dependents in accordance with QUHR policies.
  6. Educational allowance for candidate's children (eligible candidates only) in accordance with QU HR policies.
  7. Private health care and health insurance in accordance with QU HR policies.
  8. Annual leave in accordance with QU HR policies.
  9. End-of-contract indemnity.

Apply Instruction

How To Apply            
Returning Applicant: Please login in QU Recruitment Online website (https://careers.qu.edu.qa) to update/edit your saved profile. Use this profile to apply for this position.
New Applicant: You need to setup an account with QU Recruitment Online website (https://careers.qu.edu.qa) and complete your personal profile. Once your profile is complete you may use it to apply for an open Position.

About the Company

Company Name: Qatar University

Company Profile: In 1973, Qatar’s first national College of Education was founded by decree of the Emir of Qatar, in his vision to place education as a priority in the country’s expansion. Among a small population, the College admitted a respectable 57 male and 93 female students in its first year. The country’s rapid development highlighted the need for the College’s expansion, to provide additional areas of specialization in line with the requirements of the population. Therefore, in 1977, Qatar University was founded with four new colleges; Education, Humanities & Social Sciences, Sharia, Law & Islamic Studies, and Science. From there, the institution rapidly expanded, with the founding of the College of Engineering in 1980 and College of Business in 1985. In addition, it originally supported several small independent research centers, and worked to establish a national community college; the College of Technology. Following the establishment of Education City and the Qatar Foundation in 1996, a new era of competitive options for local institutions of higher education began, and Qatar University’s functions and services were re-evaluated. In 2003, the University embarked on an ambitious Reform Plan to increase the efficiency of its administrative and academic processes. To this end, a university-wide Strategic Plan 2010-2013 was launched, incorporating Key Performance Areas which focused on promoting quality education and efficient and effective services. The Plan also renewed focus on research, leading to the establishment of the Office of Academic Research in 2007, which oversaw a growing number of high-profile satellite research centers. Community service also became a large focus, and many facilities and services were enhanced and expanded upon, to meet the needs of the public. Today, Qatar University comprises nine colleges: Arts and Sciences; Business and Economics; Education; Engineering; Health Sciences; Law; Medicine; Pharmacy; and Sharia and Islamic Studies. Over the years, the University has continually expanded its wide range of new programs—the largest selection in the country—while fastidiously seeking the highest international accreditations, and ensuring they are aligned with the growing needs of the labor market and the aspirations of the society it serves. It currently boasts a population of over 14,000 students, and an alumni body of over 30,000.

Company Website: http://www.qu.edu.qa/

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