Job Purpose:
Take a lead and proactive role to transform the UIST into a Center for
Excellence in TVET in Bangladesh in line with UCEP Bangladesh’s
values, vision, mission and goals, ensure its effective and efficient
management, growth and sustainability.
Job Location: Dhaka and Chittagong
Number of vacancy: 02 (Two)
Responsibilities:
A. Strategic (30%):
1. Strengthen the identity, goodwill and credibility of the UIST
- Develop the Values, Vision, Mission and Goals of
the UIST in line with UCEP Bangladesh Values, Vision, Mission and Goals
and lead the UIST to achieve these.
- Establish necessary partnerships and collaborations
with appropriate academic / technical institutions, government,
industry / enterprises / private sector agencies, national &
international accreditation agencies etc. for relevant assessment,
certification and accreditation
- Carry out social mobilization & community
awareness campaigns, advocacy events, organize events on national and
related international days and other interventions leading to
strengthen identity, reputation, credibility and goodwill
- Set high standards in personal, social and academic achievement throughout the UIST community.
- Represent the UIST in various forums with guidance of supervisor
- Carry out any other tasks assigned by the supervisor.
2. Ensure sustainability of the UIST:
- Develop a Business Plan with short and long term
strategic plans, marketing & fundraising strategies, and ensure
effective implementation to ensure necessary revenue generation and
sustainability of the UIST
- Establish networks and build partnerships with
relevant stakeholders to introduce and market the services of UIST and
identify new opportunities for fundraising / training and technical
support;
- Ensure necessary communication, marketing,
branding, partnership development and fundraising interventions are
undertaken for the UIST with guidance from the Strategy, Knowledge
Management and Corporate Affairs Department of UCEP Bangladesh
B. Operational (40%):
1. Ensure the effective and efficient management of the UIST and strengthen business processes:
- Establish and maintain necessary rapport with the
Bangladesh Technical Education Board (BTEB) and other relevant
agencies and lead the UIST in accordance with policies and guidelines
of BTEB and UCEP Bangladesh.
- Ensure timely compliances of BTEB rules and regulation applicable for UIST
- Ensure necessary registrations (as a Registered
Training Organization (RTO) and a Recognition of Prior Learning (RPL)
Centre) are timely updated / renewed as required
- Proactively seek other national and international accreditations and registrations for institutional growth
- Develop and ensure effective and efficient
implementation of an Operational Manual in line with the Government of
Bangladesh (GoB) guidelines, UCEP Bangladesh policies and related
country laws.
- Develop and properly implement Annual Operational Plan for the UIST and Annual Work Plans of all staff.
- Ensure implementation of all relevant UCEP Bangladesh policies and guidelines
- Principles of Decent Work are adhered to within the
UIST and annual Risk assessments and assessments of Occupational
Health and Safety are duly conducted
- Practices of Social Inclusion is adhered to during staff recruitment and student enrollment
- Develop and manage effectively Annual Budget
including revenue & expenditures ensuring cost effectiveness and
value for money
- Organize timely necessary audits and ensure proper follow up of recommendations
- Ensure all procurements take place in time,
maintaining UCEP Bangladesh policies and guidelines and ensuring
transperency, cost effectiveness and highest quality.
- Organize timely the meetings of the UIST Management Committee and other critical meetings and ensure follow up of decisions.
- Ensure necessary infrastructure and equipment are available and properly maintained, including:
- training facilities, classes, workshops (for generic and trade specific competencies), resource
- centre, library, stores, teacher’s rooms, equipment / arrangements etc.
- Develop strategies and mechanisms for aligning
UIST, its business processes and services with technological
advancements of markets both at home and abroad.
- automated mechanisms are introduced and effectively
maintained for access control, attendance-salary synchronization,
filing, documentation, reporting, database management (including
establishing a Job Portal), M&E and MIS, human resource management,
administration and management of finance and accounts etc.
- setting up and maintaining the UIST Alumnae Association with necessary automated data base
2. Ensure quality assurance of service delivery:
- Ensure necessary teaching learning materials for
theoretical, practical and industrial attachments are developed, used
and updated as needed including: subject wise syllabus,
curriculums, session and lesson plans (in accordance with CBT
methodology) and presentations, CBLM for each unit of competency,
co-curricular materials, earners record and log books, trainee progress
charts etc following BTEB guideline.
- Organize market surveys to identify high demand
occupations in economic growth sectors and ensure development and
implementation of fee based training packages for learners (youth and
adults) and professionals (teachers, instructors, assessors,
supervisors, managers etc.)
- To ensure high quality teaching- learning and better academic result through effective supervision and monitoring.
- To monitor and ensure the students centered teaching-learning process.
- To take lead for development of ‘Tech-based’ monitoring system and availability of real time data for the management
- To monitor faculties’ self- preparation, lesson plan and lecture sheet are available during the teaching.
- To supervise all activities of the running programs
on a regular basis to judge the qualities and encourage all concerned
to achieve the goal.
- To plan and organized different events and co-curricular activities.
- To maintain liaison with government bodies to
ensure affiliation, education materials, permissions, approvals and
other requirements as when necessary.
- To manage the assets (including land,
infrastructure, vehicle, etc.) and ensure legal, insurance, audit and
other compliances of the asset management.
- To establish and maintain an effective inventory system for all fixed assets, supplies, materials and equipment.
- To develop and administer the routine maintenance, and coordinate all activities within the UIST building.
- All procurements and placements take place in time, maintaining UCEP Bangladesh guidelines and ensuring highest quality.
- To communicate with the Management Committee regularly about the needs, successes and general operation of the UIST.
- To plan and host various visit of management, SMT, media and others.
- To ensure timely reporting of all kinds.
- Proactively bring about necessary changes which
will lead to improved administration, supervision and opportunity for
student learning and development.
- Ensure that UIST is a safe, dignified and secure learning environment for all students, staff and visitors.
- Attend events as required for networking and capacity building purpose with guidance of supervisor.
- Take lead in organizing, planning, monitoring and programme administration and management.
- Prepare necessary reports proposals, business plans, concept notes, progress reports etc.
- Ensure delivery of results maintaining excellent quality under high pressure and tight deadlines
- Ensure that
- effective communication is maintained and
necessary information is provided to prospective students, guardians
and stakeholders as needed
- all training packages include theoretical courses, practical courses and industrial attachments
- Competency Based Training, Competency Based Assessment is properly conducted and learners avail Decent Work
- learners are timely enrolled as per UIST
targets, assessed (pre, formative, summative etc.) oriented and ready
for class following BTEB guideline.
- drop-out is prevented but if this happens, seats do not remain vacant but learners are immediately replaced.
- class room monitoring, evaluations, supervision and learning mechanisms are effective
- learners attend classes in time, complete training and maintain discipline.
- learners are assessed, certified and accredited in time.
- necessary partnerships and collaborations are
set up with industry / enterprises / private sector agencies for
industrial attachment / apprenticeships as the need of specific
training courses
- cleanliness and minimization of carbon footprints of the UIST.
- at least 1 research for the UIST is conducted
annually and the findings disseminated in time with guidance from the
Strategy, Knowledge Management and Corporate Affairs Department of UCEP
Bangladesh
- participation of the UIST, its staff and
students in all relevant national and international skills development
related events /competitions etc.
C. People Management (40%):
- Recruit, manage, supervise and ensure quality of
service delivery of necessary human resources including teachers,
resource persons, technical experts, instructors, trainers, assessors
and other UIST staff
- Ensure
- students’ enrolment targets of UIST are reached.
- all staff Job Descriptions (JDs) are updated, well
understood and followed by staff. In this regard, ensure development
and follow up of Key Performance Indicators, their Means of
Verification and Annual Performance Objectives.
- 360 degree Performance Appraisal System is
functional and mid-term and annual performance Appraisals of all staff
is carried out in due time.
- Professional development & career planning mechanism for staff.
- all staff are trained on and maintains UCEP Bangladesh & UIST rules, regulations and values
- all staff carry out their roles and
responsibilities with due diligence and demonstrate professionalism in
attitude, conduct and behaviour
- all students are oriented on UCEP Bangladesh policies, values and relevant rules & regulations
- all staff contribute to the success of the UIST
- necessary systems are in place for staff
management, including development, review and follow up of staff work
plans, conducting weekly progress review meetings, carrying out
bi-annual and annual performance assessments.
- staff development plan is in place and functional.
- effective mechanisms are in place to identify
managerial and service delivery related problems and proactively
resolve issues in time.
- necessary reward and punishment system is in place and effectively implemented
- promotion of positive culture which tangibly reflects the values of UIST.
- Take a leadership role in mentoring, coaching and
training of the academic and management staff for achieving high
quality of technical education.
- Maintain effective communication to keep the staff, students, and parents properly informed.
- Provide necessary leadership, mentor, coach, supervise, and manage the UIST staff and students
Essential Requirements:
- MSc/BSc in Electrical/Civil/Mechanical Engineering/Technical Education with excellent academic records
- Minimum 12 years of academic experience out of a
minimum of 3 years academic leadership / management position as
Vice-Principal in a reputed institute
- Preference will be given to certification in CBT&A, NTVQF level-IV and above
- Well conversant on macro policies, Skills Development policy and other relevant national and international policies
- Must have a strong commitment for a long-term career in academic institute
- Excellent Communication skills both in English and Bangla.
- Demonstrated experience in networking with public
(including the Bangladesh Technical Education Board / BTEB, National
Skills Development Council / NSDC etc.) and private (including the
Industry Skills Councils / ISCs) sector
- Demonstrated success in promoting social inclusion
- Excellent ICT skills including MS Office (particularly Word and Excel), Power Point Presentation
- Age limit for the applicant would be maximum 45
years. Management has the ability to make an exceptions based on
qualifications.
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