200 12th Street South, Suite 1200
Arlington, VA 22202 USA |
|
Procurement Specialist,
Obirodh: Road to Tolerance Program
Rajshahi, Bangladesh
Project Summary:
USAID’s Obirodh: Road to Tolerance Program will provide support to
activities aimed at fostering an inclusive and tolerant Bangladesh. The
project’s main office is located in Dhaka, and this position will be
based in the Rajshahi satellite office.
**Please note: Only Bangladeshi citizens
are eligible for this position. Relocation assistance is not available
for this position. If necessary, selected candidates will be responsible
for their own relocation expenses to Rajshahi. **
Position Summary:
The Procurement Specialist conducts all procurement related
to activities, ensures compliance with USAID and MSI policies on
procedures, sources and monitoring of vendors’ contractual compliance,
and coordinates procurement actions as outlined in MSI’s Procurement
Field Guide. S/he assists with budget development for new activities and
coordinates with the field teams on delivery of procured goods and
services. S/he works closely with the finance team to ensure timely
payments.
Responsibilities:
- Coordinate with field teams and grants specialists on item specification and activity budgets.
- Perform market research and price analysis to find item specifications and appropriate vendors.
- Initiate activity procurements as outlined in Field
Procurement Guide, taking the activity cycle flowchart and the
implementation plan into account.
- Coordinate the implementation of contracts/procurement
procedures; participate in bids and technical and cost evaluations; and
perform due diligence for awarded procurements.
- Travel to and help support the project sites as needed to
monitor delivery of procured goods to grantees and inspect quality of
these goods.
- Monitor subcontracts and purchase orders issued to vendors
and follow up as necessary to ensure compliance to terms and
conditions.
- Contact all contractors and vendors on invoice or
deliverable due dates to confirm submission of contractually-mandated
payment documents.
- Work with the grants specialist and operation manager to
coordinate the acquisition process in relation to what is outlined in
MSI’s grants manual and the Field Procurement Guide.
- Communicate with the finance and administration manager in the event of changes in deliverable or payment deadlines.
- Maintain the electronic procurement filing system and keep it up-to-date.
- Ensure the closeout of each purchase order and subcontract once completed, according to established policies and procedures.
- Work as part of an activity implementation team along with
the grant specialist and program development officer with primary
responsibility for acquiring goods and services necessary for the
activities.
- Actively contribute to information sharing within the project.
- Perform other tasks as requested by the immediate supervisor.
Qualifications:
- Associate or college degree in accounting, business administration or related field.
- One (1) to two (2) years’ experience in procurement, logistics, grants, administration or finance.
- At least one (1) year of relevant work experience in Rajshahi.
- Experience working in such roles with USAID projects.
- Task-oriented and able to work independently and within a team to meet deadlines.
- Excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.
- Basic knowledge of USAID procurement systems, inventory management and/or grant management desirable.
- Must be able to use the Microsoft office suite and have
familiarity with the use of databases for tracking inventory, actions
and reporting.
- Proficiency in spoken and written English.
Only candidates who have been
selected for an interview will be contacted. No phone calls, please.
This position is contingent upon USAID approval.
MSI is an EEO/AA/ADA Veterans Employer.
Deadline: 14th November, 2018