RECRUITMENT ANNOUNCEMENT
Position Title |
: External Relations Manager |
Position based in |
: Dhaka with regular travel to Tdh projects in Cox’s Bazar and occasional travel to Tdh projects in Kurigram |
Salary |
: Negotiable |
Expected time to resume |
: April 1, 2019 or before |
Duration of the position |
: Initially for one year with possibility of further extension |
Context:
Terre des hommes Foundation
(Tdh) is the leading Swiss child protection organization, present in
Bangladesh since 1974. With 200 plus staff working in several districts,
Tdh intervene in health, nutrition, food security, WASH and
Protection, in both development and emergencies. The position initially
will be for one year with possibility for extension.
Purpose of the position:
The position is responsible
for obtaining GOB approval through the NGOAB up to and including
start-up of project activities and follow up on outstanding project and
donor approval issues with the appropriate NGOAB Desk Officers. Also,
responsible for attending all expatriates’ visas, work permits of the
delegation.
Hierarchical and organizational links:
Reports to: |
Country Representative |
Coordinates with: |
All senior management team, DAH Head of Emergency and Humanitarian Officer |
Direct line supervises: |
None at this point |
Key Responsibilities:
1. |
Coordinate with NGOAB and other Government Offices |
2. |
Ensure
timely support to the expatriates for their visas, work permits,
visa extensions and security support during field mission |
3. |
Documentation and information dissemination |
4. |
Guide project development from inception through start up |
5. |
Coordinate with field and managers |
Responsibility 1: Coordinate with NGOAB and other Government Offices
1 |
Coordinate
renewal of basic country agreement with Govt. Offices: Ensure
renewal of Foreign Donation Registration with the NGO Affairs Bureau
by properly and timely submitting FD-1 |
2 |
Prepare
FD-6, FD-7, FD-2, FD-3, FD-4, FD-8 and FD-9 and other project
approval formats for the NGO Affairs Bureau, regularly follow up and
obtain GOB approvals of all new project proposals and extension of
projects. Follow up on outstanding project and donor approval issues
with the appropriate NGO Affairs Bureau Desk Officers. |
3 |
Ensure
compliance to the national government requirements in terms of
project approval' start up activities, yearly fund release and
reporting requirements to protect Tdh continuous operation. |
4 |
Ensure submission of Audit Reports for on-going projects to the NGO Affairs Bureau and Bangladesh Bank and clear them. |
5 |
Coordinate,
collate and edit the Annual Project Activity Report, Annual Report,
Project Brief, etc. for submission to the NGO Affairs Bureau. |
6 |
Work
closely with the project, HR, Logistics and keep the NGO Affair
Bureau informed of the visit of external expatriate visitors to
Bangladesh. |
7 |
Respond
to all questions and queries raised by the NGOAB or line Ministry in
relation to project approval, implementation process, etc. |
8 |
Responsible for ensuring transparencies with authorities. |
9 |
To develop a network with relevant public institutions as to maintain Tdh’s good reputation and visibility. |
10 |
To assist and advise field managers in their contacts with the local authorities related to specific matters. |
11 |
To facilitate the contact with national authorities in the framework of the country’s strategy. |
12 |
Mapping of relevant national authorities, create the networking with them and follow up on the changes in new regulations. |
13. |
Coordinate with partner organizations on issues related to submission and reporting of Fd 6 and Fd 7 |
14. |
Follow-up
on the changes in the national policies, the changes in the
Government structures and reports this to the Tdh structures. |
15. |
Advice locally based Tdh representatives on the above matters. |
Responsibility
2: Ensure timely support to the expatriates for their visas, work
permits, visa extensions and security support during field mission
1 |
Ensure
timely obtention and extension of all kind of visa for expatriates
(N-visa, A2 visa, T-visa, B-visa and VOA) as per the strategy given
by the HR and with the support of the HR department in country and at
HQ level. |
2 |
Submit
timely N Visa request for the expatriates and ensure appointment
attestation through rigorous follow-up with the NGOAB. |
3 |
Apply for Work Permits to NGOAB as the expatriates enter in the Country with N Visa. |
4 |
Monitor the visa situation for all expatriates and send reminder / monthly follow up to HEO, CD and HR. |
5 |
Follow
up with SB (Special Branch Police) and NSI (national security
intelligence) for security clearance within stipulated time, and see
that the clearances are sent to the Home Ministry in time. |
6 |
Contact Home Ministry as needed and ensure Work Permit clearance is given to the NGOAB and Immigration and Passport. |
7 |
Ensures visa extensions of the Expatriates staff whether on Tourist visas or on N Visas on timely manner. |
Responsibility 3: Documentation and information dissemination
1 |
Conduct
regular field trips to the field offices and project sites to remain
abreast of project activities in the field, needs and concerns of
project and staff. |
2 |
Remain
abreast of major project strategies, approaches, interventions and
key administrative issues by attending project coordination meetings. |
3 |
Work with the Managers, HR and provide program orientations and briefings to new staff and visitors. |
4 |
Review
and suggest changes in Tdh’s projects brief, special bulletin,
marketing brochures, annual report and presentation materials. |
5 |
Act
as repository of all historical and programmatic information for the
Country office and centralize mission-wide information, maintain,
update and share information mission wide. |
Responsibility 4: Guide project compliance during development, inception and during implementation
1 |
Ensure
FD project proposals are developed in compliance with government
requirements, and projected timeframes include consideration of
government approval lead times. |
2 |
Work
with the FD projects and budget and assist in developing multi-year
budgets for all new and extension projects in compliance with the
requirement of the NGOAB. |
3 |
Work with project teams in Cox’s Bazar during preparation of FD 7. Ensure team are aware of all new FD 7 regulations. |
3 |
Lead
and prepare Multi-year project proposal (FD-6) along with the
multi-year budget in the NGOAB format. Ensure timely submission of
FD-6 and FD-2 follow up with NGOAB and obtain GoB approval of all new
and extension projects. |
4 |
Work
with the projects and budget and ensure reduction of unfavourable
deviation between the governments approved budget and the actual
project expenses. |
5. |
Should
deviation between plan and actual become more than govt. policy,
take initiative to revised budget of FD6, FD-7, etc. and have NGOAB
prior authorization/approval. |
6. |
Develop status report for matters pending with NGOAB and circulate to all concerned. |
Responsibility 5: Coordinate with Humanitarian officer, field and managers
1 |
Provide
capacity building and guidance to the Humanitarian officer in Cox’s
Bazar in regard to the coordination with the local authorities |
2 |
Monitoring
the requirement in relation with GOB officials at the field and
provide guidance to the appropriate staff accordingly. |
3 |
Attend key meetings at field level whenever the situation requests so and ensure a liaison with the national authorities |
4 |
Promoting
the commitment to Tdh charter and prevention of frauds/corruption
and abuse of power and inform the Country Representative in case of
frauds or power abuses. |
Relations:
External:
- Representation and active participation at the various local/regional coordination, government bodies
- Representation
and communication with the relevant authorities and donors, partner
NGOs at field and national level.
|
Qualifications & Competencies:
Education:
Masters in English, Mass Communication. Management, Logistics or any other discipline
Work Experience:
- A minimum of 10 years of
professional experience in Administration and Logistics with an
International NGO, including at least 5 years in a coordination
position.
- Experience in working with
Govt. structures, NGOAB, Home ministry, SB, NSI units and proven track
record of managing and maintaining NGOAB rules, regulations and
various approval process.
- Report writing, etc.
Other Skills:
- Fluency in English, both writing and speaking
- Knowledge in MS applications with excellent Excel and Word processing in English and Bengali
As well as the following specific (professional) competencies:
- Team work understanding and experience
- Good communication skill, both verbal and written
- Problem solving oriented
- Ability to work in pressure
Others:
High degree of flexibility is expected; accepts new responsibilities when those are assigned by the line supervisor.
The post holder is polite,
respectful, honest, punctual, creative, proactive, committed and
non-political. S/he is in constant exchange with colleagues and
supervisors, communicates problems and enriches discussions. S/he
treats people of different religion, age, sex, and economic status
appropriate and equally and actively ensures their wellbeing and raises
his/her voice when required. S/he is willing to improve own capacities
and is open for all topics Tdh is working on to actively contribute to
a comprehensive programme implementation.
Application process and deadline:
Application should include
curriculum vitae and Cover letter addressed to the Country
Representative, Terre des hommes Foundation with “External Relations Manager” in the subject field.
Cover letters should
include current salary (if in employment) or last salary drawn, and
expected salary, names of two former supervisors to serve as references
with phone and email contact info, and earliest date of availability.
Only properly complete
applications will be considered for short-listing. Only short-listed
applications will subsequently be called for interviews.
Candidates should apply on line @ nrbjobs. The deadline is Sunday, 21st March 2019 by 5.00 pm. Recruitment procedure follows the Terre des hommes Child Protection Policy. Tdh is an equal opportunity organization
Application Deadline: 21st March 2019 |