BRAC envisions a world free from all forms of exploitation and discrimination where everyone has the opportunity to realise their potential. The organisation was founded in Bangladesh in 1972 and acts as a catalyst, creating opportunities for people to transform their lives. BRAC uses an integrated model to change systems of inequity, through social development programmes, humanitarian response interventions, social enterprises, socially responsible investments and a reputed university. The majority of the organisation’s work is self-financed and operates in conflict-prone and post-disaster settings in 11 countries across Asia and Africa.

BRAC has been working in Cox’s Bazar for the last 36 years including with the Rohingya population from previous influxes and has implemented a holistic, multi-sector response. Since 25th August 2017 to untill date, nearly a million forcibly-displaced Rohingyas fled to Bangladesh from Myanmar. They require immediate, ongoing humanitarian services to address their basic needs. Besides this, 3, 35,500 Bangladeshi host community members are also suffering as their land is currently being occupied by the displaced Rohingya people which is badly affecting their livelihood and other services. BRAC’s work includes an initial phase of focused services to address the most urgent needs of the stated communities. Now, in organised phase, BRAC is deepening this sectoral response with a focus on integrating disaster risk reduction in to its regular interventions by following a humanitarian development approach.

Initiatives on Disaster Risk Reduction, Shelter and NFI, Protection, WASH, Health and Nutrition, Communication 4 Development, Agriculture and Environment, Site Management, Livelihood and Education are planned and implemented in close coordination with the Government of Bangladesh and other partners through the Inter Sector Coordination Group. We are pursuing an adaptive, phase-wise strategy that sequences interventions to provide integrated services to everyone affected by the crisis.

BRAC is actively implementing comprehensive interventions designed to meet the immediate needs of vulnerable people, while supporting them to build skills, resilience and awareness that will facilitate their long-term wellbeing as the situation evolves in partnership with the Government of Bangladesh, UN agencies, various donors, local NGOs.

The BRAC Humanitarian Crisis Management Programme (HCMP) team is one of the largest in Cox’s Bazar, working in 13 sectors and working groups, covering 30 camps, and host communities. HCMP has over 2,800 staff and around 3,000 volunteers providing essential services from primary health care and nutrition, learning, skill development and psychosocial counselling, to building latrines, shelters and community gardens. We provide site management in 3 camps, where we support the government-appointed Camp-in-Charge in administering and coordinating services.

BRAC is a global leader in developing cost-effective, evidence-based programmes, and has been ranked the #1 NGO in the world for the last four years consecutively by NGO Advisor.

Job Summary:
The Financial Controller has the overall policy and management responsibility for the finance and accounting functions within the Humanitarian Crisis Management Programme. The Financial Controller’s responsibilities include ensure policy compliance and controls, field office supports, finance staff training and capacity building, management of finance functions, budget functions and ensure taxation requirements. Additionally the financial controller has a significant risk management responsibility in what is challenging operating environment. In particular, the incumbent will also ensure timely submission of monthly reports comprising the Management Accounts, Donor Status Reporting and other reports as required and also ensure timely submission of required donors reports (financial), and other ad hoc reporting to relevant authorities. As a key member of the senior management team, the Financial Controller will contribute to the overall development and running of the Humanitarian Crisis Management Programme

Finance Controller (Contractual), Humanitarian Crisis Management Project

Essential Job Responsibilities

Ensuring finance policy compliance:

• Ensure that the HCMP finance functions are in line with the BRAC finance policy and manual and established organizational practices
• Ensure that donor rules and regulations are adhered to in finance management of specific projects
• Ensure that NGOAB rules and regulations are followed in finance management
• Establish and implement BRAC specific finance systems, and guidelines
• Closely look at the issue of cost effectiveness and provide recommendations and guidance to the management team
• Understand and share information related to local government, statutory requirements related to financial issues and ensures compliance with Tax & VAT regulations and any other legal requirements

Establishing effective internal finance controls:

• Ensure that established internal control systems for HCMP are in place. Regularly review on effective implementation of these systems Manage and protect of the Organization’s assets (cash, inventory, fixed asset etc.) through the enforcement of internal control policies and procedures
• Ensure that the authorization matrix for the programme is updated and approvals are in line with the matrix.
• Ensure financial discipline are practiced
• Support HR team to ensure the allocation of salaries based on timesheets, and an overall assessment of the general controls that are in place, provide recommendations if necessary.
• Regularly review for adequacy and reasonableness, the documentation for delineating authority for approving transactions, procurements, disbursements
• Undertake internal control audits, report the same to senior management, initiate actions necessary to correct any internal control weaknesses.
• Supports and co-ordinates external, internal, donor or government audits
• Use monitoring tool to ensure effective finance function at field offices
• Documentation- ensure that all relevant finance documents are appropriately filed (soft and print copy), ensuring quality referencing for the filed documents, safety of the documents

Field Office Support:

• Establish and implement practices to ensure efficient and seamless support and coordination with the field offices
• Carry out regular field office visits in order to support, guide and monitor implementation of internal controls, identify support needs, and train finance staff
• Use the Field Office Monitoring Checklist as a tool to ensure effective finance function at field offices
• Actively monitor programme activities in line with donor proposals and share observations with the concerned team members
• Ensure that cash transfers to the field offices are taking place and any challenges are communicated and addressed

Support Annual Statutory Audit and Specific Project Audits:

• Provide all related information during conducting  the Annual Statutory Audit
• Provide all necessary information to the auditors (Donors and NGOAB) during conducting audit in field offices and provide justification to the auditor
• Ensure support to internal auditor during periodic internal audit as well as ensure implementation of internal auditor recommendation

Undertake quality finance reporting and documentation:

• Prepare and submit financial reports - ensuring integrity of information and explanations
• Prepare and submit financial report to donors  as and when necessary- ensuring reporting in the due format of the donors, accuracy of information and timely submission
• Keenly analyse finance information to generate information on overall finance management issues- i.e. spending trends, operation vs programme costs, funding gaps, funding pipeline analysis etc.
• Ensure timely preparation of various monthly finance reports for the HCMP programme. The reports include- Trial Balance, collate bank statements, monthly financial grants summary, monthly grants tracking sheet, monthly reconciliation file etc.
• Prepare monthly budget vs actual report for all donor grants and share the same with senior management team. Participate in review meetings and share any observations and recommendations
• Update the operating budget for the HCMP program on an ongoing basis specifically highlighting issues around over and under budgets, funding gaps for specific field sites and positions or costs, and share recommendations

Perform accounting and finance management functions:

• Work in compliance with BRAC policy to establish HCMP policies
• Liabilities – Severance/Accounts Payable/Taxes Payable-; ensure that items in accounts payable relate to open grants; discuss the office methodology for accrual and payment of taxes to ensure it is in compliance with local law
• Ensure that charging is done in the appropriate budget code Work with HR to ensure salary is paid against donor approved positions and amount

Educational Requirements:

• Masters in Accounting or qualified accountant with ACA/ ACCA/ CIMA/ CPA from any recognised university/ institute.

Experience Requirements:

• 15 years’ relevant work experience in Finance, Accounting and Budgeting including minimum 5 years’ experience in multiple fund management in renowned INGOs

Additional Job Requirements:

• Technical expertise in managing and developing Humanitarian Programs Finance
  and Accounts systems
  
• Excellent quantitative skills, including proficiency in Excel
  
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work
  
• Previous field experience in INGOs/ UN desirable
  
• Ability to take initiative, work independently and cooperatively with team members is required
  
• Fluent written and oral communication in English is required

Salary Range: Negotiable

Other Benefits: As per organisation policy

Job Location: Cox’s Bazar

Last Apply Date: 26/Mar/2019

You may apply through nrbjobs.com or send your updated CV to [email protected] by mentioning the name of the position "Finance Controller (Contractual)" in subject line.

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BRAC believes every one of its employees, suppliers, downstream partners, visitors, clients and community including children, youth and vulnerable adults that come into contact regardless of age, race, religion, gender, disability or ethnic origin has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation. We are proud to be an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us.