- Maintain up-to-date awareness of the executive’s obligations to proactively assist and/or anticipate needs; able to provide support to leaders before they realize they need it
- Expand the reach of the Chief Technology Officer.
- Prioritize conflicting needs, handle matters expeditiously, proactively and confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures
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Develop and maintain productive and professional working relationships with executive-level staff and others at BlackLine
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Schedule meetings for the Chief Technology Officer and other Technology Team leaders using knowledge and understanding of the key business priorities of the Marketing Team and leaders at BL. Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective.
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Demonstrate comprehensive knowledge of the overall department’s function.
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Provide a broad variety of administrative tasks including, but not limited to, organizing travel arrangements, preparing and processing expense reports, preparing itineraries and agendas; and compiling documents and presentations for meetings.
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Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support.
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Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance.
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Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed.
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Partner with the executive assistant team and others to provide help with meetings and events, as needed
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Work on special projects related to Marketing Team KPIs or business operations, which require careful consideration, research, comparison, and evaluation of multiple data sets or different options and make decisions or provide recommendations for a course of action. For example:
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Work with event management to plan effective offsites.
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Track down requested data on Community email volume and response rate.
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Advise team members of a meeting’s objective and how they can better meet them.
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Plan team-building events
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Accomplish work in an efficient manner with an upbeat, “can-do” attitude, even when managing competing priorities.
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Prepare presentations, emails, and other executive-level correspondence.
Perform other duties as assigned.